Workspaces & Companies

Workspaces and companies form the organizational hierarchy of CryptaCount. Understanding this structure is essential for setting up your accounting workflow correctly.

Organizational Hierarchy

CryptaCount uses a three-level hierarchy:

``Company → Workspace → Entities (Wallets, GL Accounts, Accounting Periods, Transactions, External Wallets, etc.)`

A company is the top-level legal entity. Each company contains one or more workspaces, and each workspace contains the actual accounting data — wallets, transactions, journal entries, reports, and settings. Most entities are workspace-scoped.

`Companies`

Manage companies under Companies in the sidebar. Each company represents a legal entity in the system.

![Company management list](../../../assets/screenshots/settings-companies.png)

`Creating a Company`

Click Add Company and provide:

Company name — The legal entity name


Jurisdiction — Determines which tax profile rules apply. Select from 73 available jurisdictions.
Registration number — Optional, for reference and reporting
Accounting defaults — Set default cost basis method, base reporting currency, and reporting period


Company Roles
Access within a company is controlled by company-level roles:
| Role | Can do |
|---|---|
| OWNER | Everything — billing, deletion, all settings |
| MANAGER | Manage workspaces, team members, and settings. Cannot delete the company or manage billing. |
| MEMBER | Work with data — transactions, reports, assets. Cannot invite team or change settings. |
| VIEWER | Read-only access to all company data |
Company Tree
Companies support a parent-child structure via the company tree. Sub-companies can be created for group structures where multiple legal entities roll up to a parent.
Workspaces
Manage workspaces under Workspaces in the sidebar. A workspace is the primary container for accounting data within a company.
![Workspace settings page](../../../assets/screenshots/settings-workspace.png)
Creating a Workspace
Each workspace belongs to a company. When creating a workspace, you specify:
Workspace name — Descriptive label for this set of books
Company — Which company this workspace belongs to
Accounting settings — Can inherit from the company or override:
  - Default cost basis method (Historic FIFO, Historic Weighted Average, FMV, NRV + FIFO, NRV + Weighted Average, LIFO, HIFO, Specific Identification)
  - Base reporting currency (EUR, USD, GBP, CHF, etc.)
  - Reporting period (calendar year or custom fiscal year)
Workspaces can be duplicated for creating similar setups quickly.
Workspace Accounting Settings
Configure workspace-level accounting under Settings → Workspace Accounting:
Default cost basis method
Base currency
Fiscal year settings
Accounting rules and policies

Workspace Roles
Access within a workspace is controlled by workspace-level roles:
| Role | Can do |
|---|---|
| OWNER | Everything — workspace deletion, ownership transfer |
| MANAGER | Manage wallets, team, settings. Cannot delete workspace. |
| MEMBER | Work with transactions, reports, assets |
| VIEWER | Read-only access |
When to Create Multiple Workspaces
Accounting firms (Practice users): One workspace per client engagement provides complete data isolation between clients. Manage all clients from Practice → Clients.
Multi-entity businesses: One workspace per business unit or entity. Different jurisdictions and accounting methods per workspace.
Separate books: Different workspaces for DeFi operations vs. treasury vs. trading — then consolidated at the company level.
Practical Setup Examples
Example 1: Accounting Firm with Three Clients

`Company: "Smith & Partners Crypto Practice" ├── Workspace: "Client A — TechCorp GmbH" (Germany, Historic FIFO) ├── Workspace: "Client B — InvestCo SAS" (France, Historic Weighted Average) └── Workspace: "Client C — NodeOps Ltd" (Luxembourg, Historic FIFO)`

Each workspace has its own wallets, transactions, and reports. The firm manages all clients from the Practice portal.

`Example 2: Corporate Group`

`Company: "Acme Holdings Ltd" (Luxembourg) ├── Workspace: "Acme Trading" (Delaware, USA — Historic FIFO) ├── Workspace: "Acme DeFi Operations" (Luxembourg — FMV) └── Workspace: "Acme Asia Treasury" (Singapore — Historic Weighted Average)`

Different jurisdictions, potentially different cost basis methods, unified at the company level.

`Example 3: Solo Business`

`Company: "MyCompany Ltd" (UK) └── Workspace: "Main Books" (Historic FIFO)``

Simple structure for a single-entity business managing its own crypto accounting.